Privacy information for applicants

Privacy Information for applicants

In accordance with Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR)

Data protection is important to us. In the following document, we inform you about how we process your data and what your rights are.

1. Who is responsible for data processing an d who can you contact?
FHR Anlagenbau GmbH
Am Hügel 201458 Ottendorf-Okrilla
Tel.: +49 35205 520 0
Fax: +49 35205 520 40
Email: hr[at]fhr.de

2. Data Protection Officer’s contact details
Daniel Voigtländer
Email: datenschutz[at]fhr.de

3. Purposes of processing and legal basis
Your personal data are processed in accordance with the provisions of the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and other relevant data protection requirements. Our contract documentation, forms, consent declarations and other information made available to you (e. g. on our website) contain further details and supplementary information about the purposes for which data are processed. All you need to do is send us an informal email.

3.1 Consent – Art. 6 (1) (a) GDPR
If you have given us your consent to the processing of your personal data, that consent provides the legal basis for the processing specified therein. You may withdraw your consent at any time with future effect.

3.2 Fulfilment of contractual obligations – Art. 6 (1) (b) GDPR
We process your personal data for the purpose of handling the application procedure. Processing may also be carried out electronically. This is particularly the case if you send your application documents to us electronically (e. g. by email).

3.3 Fulfilment of legal obligations – Art. 6 (1) (c) GDPR
We process your personal data where this is necessary for the fulfilment of legal obligations (e. g. commercial or fiscal laws).

3.4 Our legitimate interest or that of third parties – Art. 6 (1) (f) GDPR
We can also use your personal data on the basis of an overriding interest, in order to preserve our legitimate interest or the legitimate interest of a third party. This is undertaken for the following purposes: For the limited storage of your data where erasure is not possible or would entail disproportionate effort due to the special nature of that storage,For securing and exercising our domiciliary rights through appropriate measures (e. g. access of visitors, video surveillance).

4. Categories of personal data that we process
The following data are processed:

  • Name, first name
  • Contact details (address, email address, telephone number and similar data)
  • Complete application documents (e. g. CV, certificates, references)

5. Who receives your data?
Within our company we pass on your personal data to those departments who require these data to fulfil selection procedure and/or to assert our legitimate interest. Your data may moreover be shared with the following instances: public authorities and institutions such as the Federal Employment Agency in the event of a legal or official obligation under which we are obliged to provide information about data, report or share data, or where sharing data is in the public interest;6. Transfer of your data to a third country or an international organisationData is not transferred to instances in states outside the European Union (EU) and/or the European Eco-nomic Area (EEA).

7. For how long do we store your data?
If we conclude an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment contract with the applicant, the application documents will be deleted three months after notification of the rejection decision, provided that no other legitimate interests of the controller stand in the way of deletion. Other justified interest in this sense exists, for example, in connection with the burden of proof in proceedings under the General Equal Treatment Act (AGG).

8. To what extent is automated decision-making (including profiling) used in individual cases?
We do not use any purely automated decision-making processes as set out in Art. 22 GDPR. Should we use these processes in individual cases we will notify you separately where this is a legal requirement.

9. Your rights to privacy
You have the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR) and the right to data portability (Art. 20 GDPR). You also have the right to lodge a complaint with a data protection authority (Art. 77 GDPR). In principle, Art. 21 GDPR gives you the right to object to our processing of personal data. However this right to object only applies where you can show the existence of very special personal circumstances whereby the rights of our company may override your right to object. Should you wish to exercise one of these rights, please contact our Data Protection Officer.

10. Your obligations in providing us with your personal data
You only need to provide us with those data that are necessary for the application process. As a rule, without these data we will not be in a position to conclude a contract with you. Insofar as we request data from you at a later date, you will be informed separately that the provision of such data is voluntary.

11. Your right to lodge a complaint with the competent supervisory authority
You have the right to lodge a complaint with the data protection authority (Art. 77 GDPR). The competent supervisory authority in our case is:
Der sächsische Datenschutzbeauftragte
Bernhard-von-Lindenau-Platz 10
1067 Dresden Germany